EXHIBITOR TERMS AND CONDITIONS
THE GENERAL RULES AND REGULATIONS
1. The general rules and regulations for the governance of the Auckland Outdoor Expo 2017, hereafter refer to as (AOE2017) in addition to those already
printed, shall be deemed as if they had been printed in full. 1. General - The AOE2017 acting through an appointed officer shall be the sole judge of whether
the following items have been adhered to in a proper manner. The decision of the AOE2017 shall in all respects be final and conclusive. If, in the opinion of
AOE2017, a serious breach of these terms and conditions has taken place, an exhibitor may be required to remove his/ her exhibit within 24 hours of notice
being served. In such a case all fees paid or due to the AOE2017 shall be forfeited. Notwithstanding anything contained in the prospectus, the application for
space, or any other document concerning the AOE2017, the AOE2017 reserves the unrestricted right to make such rules or orders for the proper conduct of
the exhibition, as circumstances may warrant, either before or during the exhibition.
2. Application For Display Site - All applications for display sites should be made promptly on the Exhibitor Application Form form or via our website and
returned to Golden Bridge Exhibition Ltd. A deposit of the total invoice is required to secure the booking. Payment of the deposit is to be made within ten
days of the invoice being sent out in order to secure the display site. The balance is then due on or before 1st October 2017. If site bookings are made after an
instalment was due, the exhibitor must provide payment in full at time of application. The AOE2017 reserves the right to allocate sites but where possible will
endeavour to meet applicant’s request. Allocation will be made by the AO2017 appointed officer who will give due regard to the order in which applications
are made. The AOE2017 reserves the right to alter the floor plan if considered necessary. A high standard of display is required.
3. Sublets - Subletting is is strictly prohibited
4. Payment Liability - If for any reason the exhibitor does not make payment of the balance remaining on the due date, the organiser may in their opinion proceed to re-let the site without being liable to account to the Exhibitor for any sum already paid or due from him/her and without prejudice to the organiser. In
the event of the exhibition being cancelled or terminated because of fire, earthquake or any other act of God, the organiser will refund to the Exhibitor a fair
proportion of any rental paid by the Exhibitor.
5. Co-operation - No exhibitor shall permit their exhibition stand to be used in such a manner as to conflict with the purpose of the exhibition or the rights
of other exhibitors. In the event of any dispute arising between exhibitors, in relation to the exhibition such disputes shall be submitted to the AOE2017 in 12
Auckland Outdoor Expo 2017 & XIYANGYANG NZ Travel Show
writing for consideration, and the decision of the AOE2017 shall be accepted by all parties as final and conclusive in all respects.
6. Cancellation - If the event is cancelled by the Organiser, then rental monies paid (inclusive of deposit) will be returned in full. Cancellation of site bookings
60 days prior to the event will forfeit deposit. Cancellation of site bookings within 30 days prior to the event will be liable to pay the full cost of the original
7. Event Closure - All displays must remain on site for the duration of the show that is until the advertised show closing time. This rule will be rigidly enforced.
During post show pack down, security remains the responsibility of the exhibitor.
8. Utility Service Charges - Extra light and power points on display sites can only be supplied by the Show Electrician on application and at the exhibitor’s
9. Competitions or Contests - Exhibitors desiring to run any form of competition must first gain approval from the AOE2017. Competitions or contests must be
free of charge to patrons.
10. Amendments—The organisers and promoters of AOE2017 reserve the right to amend any part of parts of the herein described.
11. Advertising - Exhibitors shall have the full right to advertise within the confines of their own stand but the AOE2017 reserves the right to prohibit any such
advertising material or equipment which obstructs aisles, interferes with or obstructs neighbouring stands or is, in the opinion of the AOE2017, a source of
annoyance to others. No exhibitor, or employee thereof, may canvas other than from their own stand.
12. Noise - If exhibitors intend to use amplifiers and loud speakers on their exhibition sites, prior written approval must be obtained from the organisers.
AOE2017 reserves the right to withdraw such approval if uses of such equipment prove disruptive to other exhibitors.
13. Radio and Electronic Devices - The use of radio and other electronic devices within the exhibit spaces as adjuncts to the effective display of the exhibitor’s
products or trade process, will be permitted subject to, in each instance, approval from AOE2017. This regulation is not designed to discourage the use of
such appliances but to ensure their being adjusted so
as to not operate to the discomfort of other exhibitors or the public. Plans for their use should be submitted for approval in advance and such use will be
subject to regulation during the show.
14. Theft, Damage or Loss - It is expressly stated that under no circumstances will the AOE2017 accept any responsibility whatsoever for any loss, damage or
theft to any exhibitors’ stand or equipment by any cause or means whatsoever. Exhibitors are required to provide supervision during the whole time that the
exhibition is open to the public. It is requested that all exhibits, fixtures, fittings, equipment etc. shall be adequately insured against fire, theft, damage and
loss from any cause, during the time in which the articles are on the exhibition premises. The exhibitor shall further indemnify the AOE2017 against any claims
whatsoever in relation to his allocation space and the actions and conduct of employees.
15. Security - The AOE2017 will have security in the exhibition halls and grounds for the duration of the show. Stall holders are not permitted on site until
1hour prior to the Show opening to the general public, other than food vendors who must make prior arrangements.
16. Liability - AOE2017 is not liable for any consequential, business interruption, indirect or other loss. AOE2017 shall not be liable to refund any fees paid or
pay damages to any applicants as a result of any grievance relating to the event raised by an applicant.
17. Late Payment Penalties – Interest may be charged on any amount owing after the due date at a rate of 5% per month or part month. The customer shall be
liable for any late payment and/or collection costs incurred.
18. Power Cables - Electrical wiring must comply with AS/NZS 3002:2008 Electrical Installations – Shows and Carnivals. Each exhibitor is responsible for the
tagging and testing of their own electrical equipment prior to the commencement of the show. Any vehicle requiring electrical power is required to have a
current electrical warrant of fitness and or a code of compliance.
19. Any Vehicle with LPG cylinders or gas appliances are required to comply with the NZ Gas regulations.
20. All Vehicles, Motorhomes, Caravans, Fifth Wheelers or the like, must comply with NZ Land Transport Safety Authority compliance regulations.
21. Legal Requirements - Notwithstanding anything contained in any part of these terms and conditions, it shall be the express responsibility of each exhibitor to ensure that their exhibit complies in all respects with such legal and local government requirements as may be in force at the time of the exhibition. All
exhibitors must comply with all provisions of the Health and Safety in Employment Amendment Act (H.S.E) 2013.
22. Selling of Food and Alcohol - Exhibitors must comply with the Sale and Supply of Alcohol Act 2012 and the Food (Safety) Amendment Regulations 2012
and all other local authority regulations. Exhibitors must provide all necessary permits at their own cost in order to handle, prepare, sell or display food and/or
alcohol. Consent on this matter should be obtained from the ASB Centre
23. Fire Retardant Materials - In compliance with the NZ Building Code (C3/ ASI Table 4) exhibitors are informed that curtains, drapes or backdrops are to be
restricted to Fire Retardant Materials with a flammability index not greater than 12. Further information may be obtained from the ASB Showgrounds
24. Fire Extinguishers - All exhibitors are encouraged to have at least one dry powder extinguisher of a minimum 2kg capacity per 200m2 of floor area. Each
extinguisher shall be visible within their stand with appropriate fire safety signage.
CODE OF CONDUCT
Accordingly a high standard of ethics and behaviour is expected by exhibitors doing business at the show. While the overwhelming majority of staff of exhibiting companies behaves honourably, there is an unethical minority who can cause anguish for others. This includes misleading representations, conflicts of
interest and misuse of information.
1. The sales process whilst competitive should not impact on the brands and integrity of others.
2. As a general rule, “Sales representations should be made based on the intrinsic value of your OWN product” not on the goods or reputation of others.
3. Exhibitors, their appointed agents and representatives need to comply with all areas of the terms and conditions set down by theAuckland Outdoor Expo
4. Where it comes to our attention that unfair or damaging information is being used to assist the sale process, we will take all steps to identify the staff and
company involved. When identified, a verbal warning and written notice will be issued. Should the offender continue, then a notice of eviction will be issued.
There will be no recourse and no correspondence will be entered into.